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Privacy and terms

Please read the recruitrooster.com Privacy Policy and Terms of Use below. They contain important information about your rights and privacy when using our services. Last updated March 4th, 2025.

Privacy policy

Recruit Rooster (“RR,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website (recruitrooster.com) and use our services. This policy applies to all information collected through our website, our Candidate Relationship Manager Product, herein referred to as Talent Engage (“Talent Engage”) , our Talent Attract Video Application, herein referred to as Talent Attract (“Talent Attract”) and other related services.

By using our website or services, you agree to the practices described in this Privacy Policy.  Use of our website is governed by our Terms of Use.

Information We Collect

1.1 Personal Information

We collect the following types of personal information:

  • Contact Information: Name, email address, mailing address, phone number.
  • Business Information: Company name, job title, company address.
  • Job Search Information (via Talent Engage): Resume, geographic location, veteran status, and other details you voluntarily consent to provide.
  • Video and Image Assets (via Talent Attract): Image and video files provided by an Employer which may contain the name, image, likeness, or voice of employees.  Any individuals depicted in these image and video files have provided their explicit and unequivocal consent to their employer to appear in these assets compliant with any applicable right of publicity or name/image/likeness (NIL) laws for their region.

1.2 Automatically Collected Information

When you interact with our website, we automatically collect:

  • Device Information: IP address, browser type, operating system.
  • Usage Data: Pages visited, time spent on the site, and referring/exit pages.
  • Cookies and Tracking Data: Information collected through cookies, beacons, and similar technologies.

2. How We Use Your Information

We use your personal information for the following purposes:

  • To provide and improve our services.
  • To respond to your inquiries and customer service requests.
  • To assess your recruitment needs and recommend suitable products and services.
  • For Applicants: To create and manage your Talent Engage profile.
  • For Employers: To create and manage your Candidate Relationship Manager in Talent Engage.
  • For Employers: To create video and image files that are utilized via Talent Attract on the Employer’s website(s), in social media and within internal Employer resources.
  • To send newsletters, updates, and promotional materials (with your consent).
  • To conduct research and analysis to enhance user experience.

Legal Basis for Processing

While US privacy laws generally do not mandate legal bases, we align our practices with global standards:

  • Consent: For marketing communications and optional data sharing.
  • Contractual Necessity: For account creation and service provision.
  • Legitimate Interests: To improve services and analyze website usage.

3. Information Sharing and Disclosure

We may share your information with:

  1. Service Providers: Third-party vendors providing hosting, customer service, marketing, or analytics. These providers are contractually obligated to use your data only as necessary to perform their services.
  2. Business Transfers: In the event of a merger, acquisition, or sale, your information may be transferred to the acquiring entity.
  3. Government, Regulatory Agencies and Law Enforcement: To comply with laws, legal processes, or governmental requests.
  4. With Your Consent: For any other purpose disclosed at the time of collection.

We will share your personal information with third parties only in the ways that are described in this privacy policy.  We do not sell, rent or otherwise distribute your personal information to third parties.

4. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience:

  • Necessary Cookies: Enable core functionality.
  • Analytics Cookies: Help us understand user behavior (e.g., Google Analytics).
  • Advertising Cookies: Deliver personalized ads.  If you wish to not have this information used for the purpose of serving you targeted ads, you may opt-out here. Please note this does not opt you out of being served advertising. You will continue to receive generic ads.

You can manage your cookie preferences through browser settings or opt-out tools provided by third-party advertisers.

4.1 Analytics and Log Files

As is true of most websites and Software-As-A-Service applications, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information, which does not identify individual users, to analyze trends, to administer the site, to track users’ movements around the site and to gather demographic information in aggregate about our user base as a whole.

5. Your Privacy Rights

5.1 Rights Under US Privacy Laws

Depending on your location, you may have the following rights when accessing our website:

  • Access: Request the personal information we have collected about you.
  • Correction: Request corrections to your data.
  • Deletion: Request the deletion of your personal data.
  • Opt-Out: Opt out of targeted advertising or the sale of personal data.

5.2 Data Deletion Request in the United States

We understand and respect your right to request the deletion of your personal data. If you would like to submit a deletion request, please contact us using the information provided below.

For Data We Control: If we are the data controller of your personal information, we will review your request and, unless an exception applies, delete your data within the applicable U.S. legal timeframe (for example: typically 45 days under the California Consumer Privacy Act).

For Data We Process on Behalf of Our Clients: In cases where we act as a service provider or data processor on behalf of our clients, we may not delete your data directly without the consent of the client. Upon receiving your request, we will:

  1. Verify your identity to ensure the legitimacy of the request.
  2. Notify the relevant client about your deletion request.
  3. Await their instruction on whether to proceed with the deletion.

If the client approves the deletion, we will proceed and confirm the completion of your request with you. If we do not receive a response from the client within the appropriate timeframe, the responsibility for further action rests with the client.  However, we will inform you that the request was delivered to the client.  You may also reach out directly to the company holding your personal information at any time and request them directly to delete the data.

Please note that while we facilitate deletion requests, certain legal or regulatory obligations may require us or our clients to retain your data for a specified period.

5.3 Exercising Your Rights

To exercise your rights under U.S. law, contact us at:

We will respond to your request within the required time period as prescribed by the applicable privacy laws of your state.  Please note that our obligations under U.S. law may differ depending on whether or not we hold your data directly as a Business (aka a Data Controller) or as a Service Processor (aka a Data Processor).

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example:

  • Talent Engage data: Personal information stored in Talent Engage is processed and stored on behalf of the Employer.  In this situation, RR is in a Data Processor role for the Employer who is the Data Controller.  Personal information submitted to Talent Engage is retained in alignment with that Employer’s record retention policy for that particular Talent Engage instance  or until you submit a request to have your data deleted.  If you submit a request through our Data Deletion Request Form then we will inform the applicable Data Controller of the request in a timely manner.   You should review the individual Privacy Policy and other relevant policies for any potential Employer before providing the Employer with your personal information. 
  • Marketing data: Retained until you opt out.

7. Security Measures

We implement technical, administrative, and physical security measures to protect your personal information. No method of transmission over the Internet, or method of electronic storage, is 100% secure. If you have specific questions or concerns about the security of our website, please contact us.

8. Children’s Privacy

We do not knowingly collect personal information from individuals under 18. If you believe we have collected data from a minor, please contact us at privacy-rr@recruitrooster.com to have it removed immediately.

9. Privacy Rights for UK Residents (UK GDPR)

Recruit Rooster adheres to the UK General Data Protection Regulation (UK GDPR) and associated privacy laws when processing personal data of individuals located in the United Kingdom.

9.1 Legal Basis for Processing

Under the UK GDPR, we process personal data based on:

  • Consent: When you provide explicit consent for specific uses, such as marketing.
  • Contractual Necessity: To deliver the services you request, such as managing your Talent Engage  profile.
  • Legitimate Interests: To improve our services and ensure the security of our systems, provided your rights are not overridden.

9.2 Your Rights

UK residents have the following rights under the UK GDPR:

  • Right to Access: Request a copy of the personal data we hold about you.
  • Right to Rectification: Correct inaccuracies in your data.
  • Right to Erasure (“Right to Be Forgotten”): Request deletion of your personal data in specific circumstances.
  • Right to Restrict Processing: Restrict the processing of your data in certain cases.
  • Right to Data Portability: Obtain your data in a machine-readable format and transfer it to another controller.
  • Right to Object: Object to data processing based on legitimate interests or for direct marketing.
  • Right to Withdraw Consent: Withdraw consent for processing based on consent.

9.3 How We Handle Right to Erasure Requests for UK Residents (UK GDPR)

We understand and respect your right to request the deletion of your personal data. If you would like to submit a deletion request, please contact us using the information provided below.

For Data We Control: If we are the data controller of your personal information, we will review your request and, unless an exception applies, delete your data within the applicable legal timeframe (typically within 30 days under the GDPR).

For Data We Process on Behalf of Our Clients: In cases where we act as a data processor on behalf of our clients (the data controller), we may not delete your data directly without the consent of the client. Upon receiving your request, we will:

  1. Verify your identity to ensure the legitimacy of the request.
  2. Notify the relevant client about your deletion request.
  3. Await their instruction on whether to proceed with the deletion.

If the client approves the deletion, we will proceed and confirm the completion of your request with you. If we do not receive a response from the client within the appropriate timeframe, the responsibility for further action rests with the client.  However, we will inform you that your request was delivered to the client.  You may also reach out directly to the company holding your personal information at any time and request them directly to delete the data.

9.4 Exercising Your Rights

To exercise these rights, contact us at:

9.5 Data Transfers

Our servers are located within the United States. Your data may be transferred to and processed in the United States. For our Talent Engage product, we use safeguards such as the UK International Data Transfer Agreement or Addendum to Standard Contractual Clauses to protect your data during these transfers.

9.6 Supervisory Authority

If you believe we have violated your rights under the UK GDPR, you can lodge a complaint with the UK Information Commissioner’s Office (ICO):

10. Privacy Rights for EU Residents (EU GDPR)

Recruit Rooster complies with the European Union General Data Protection Regulation (EU GDPR) when processing personal data of individuals located in the European Economic Area (EEA).

10.1 Legal Basis for Processing

Under the EU GDPR, we process personal data based on:

  • Consent: When you agree to specific uses of your data, such as receiving job or talent-related communications.
  • Contractual Necessity: To provide the services you request, such as Talent Engage management.
  • Legitimate Interests: For purposes such as enhancing user experience and ensuring website security, provided your rights are not overridden.

10.2 Your Rights

EU residents have the following rights under the EU GDPR:

  • Right to Access: Request access to the personal data we hold about you.
  • Right to Rectification: Correct inaccuracies or incomplete data.
  • Right to Erasure (“Right to Be Forgotten”): Request deletion of your personal data under specific conditions.
  • Right to Restrict Processing: Temporarily or permanently stop the processing of your data.
  • Right to Data Portability: Receive your data in a structured, commonly used format and transfer it to another service provider.
  • Right to Object: Object to processing for direct marketing or based on legitimate interests.
  • Right to Withdraw Consent: Revoke your consent at any time for processing activities requiring it.

10.3 How We Handle Right to Erase Requests for EU Residents (GDPR)

We understand and respect your right to request the deletion of your personal data. If you would like to submit a deletion request, please contact us using the information provided below.

For Data We Control: If we are the data controller of your personal information, we will review your request and, unless an exception applies, delete your data within the applicable legal timeframe (typically within 30 days under the GDPR).

For Data We Process on Behalf of Our Clients: In cases where we act as a data processor on behalf of our clients (the data controller), we may not delete your data directly without the consent of the client. Upon receiving your request, we will:

  1. Verify your identity to ensure the legitimacy of the request.
  2. Notify the relevant client about your deletion request.
  3. Await their instruction on whether to proceed with the deletion.

If the client approves the deletion, we will proceed and confirm the completion of your request with you. If we do not receive a response from the client within the appropriate timeframe, the responsibility for further action rests with the client.  However, we will inform you that your request was delivered to the client.  You may also reach out directly to the company holding your personal information at any time and request them directly to delete the data.

10.4 Exercising Your Rights

To exercise these rights, contact us at:

10.5 Data Transfers

Our servers are located within the United States.  For the processing of personal data within our Talent Engage product, we transfer data to and process it in the United States using mechanisms such as the European Commission-approved Standard Contractual Clauses to ensure compliance with EU data protection laws.

10.6 Supervisory Authority

If you believe we have infringed your rights under the EU GDPR, you have the right to lodge a complaint with your local Data Protection Authority. For details, visit the European Data Protection Board website.

11. Additional Information

11.1 Links to Third Party Sites

Our website may contain links to third-party websites. Any personal information submitted on a third-party site is governed by the privacy policy of that site.  We encourage you to carefully read the privacy policy of any website you visit.

11.2 Testimonials

We display personal testimonials of satisfied customers on our site in addition to other endorsements. With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you may contact us.

11.3 Social Media widgets

Our website includes Social Media Features, such as the Facebook® Like button, links to our various social media pages and Widgets, such as the Share This button or interactive mini-programs that run on our site. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our site. Your interactions with these features are governed by the privacy policy of the company providing it.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make significant changes, we will notify you via email or via a notice on our website before they take effect. Please review this policy periodically.

13. Contact Us

If you have questions about this Privacy Policy, contact us at: